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Visual Snapshot of HR Data Facilitates Decision Making

HR Data Visualization Blog
HR Data Visualization Blog

A picture really is worth a thousand words – and goes a long way to help HR deliver data to various stakeholders throughout an organization. The power of visualization makes the complex information in an HR system immediately understandable and actionable. Electronic organizational charts are a rich and concise way to communicate organizational structure and other important employee information.

Humans absorb very little information – very slowly – when it's text-based. Consider how the visual information in a map makes it easier to show people where to go – much easier than reading detailed directions. A map offers a concise and contextually relevant picture that integrates complex information such as directions, obstacles, streets and distances. By presenting complex information in a visual way, org charts effectively do the same thing. They show employees’ names and titles as well as the contextual relationships of employees to one other. Additionally, org charts can use colors, symbols and formatting to indicate people with certain skills, performance ratings, budget compliance or virtually any other data that is valuable. You can group and view employees in any way that you find useful to workforce planning.

A visual snapshot of HR data allows you to:

Communicate Organizational Structure to Management

With org chart software, Human Resources or IT create can charts automatically from HR databases and distribute them to management or employees for instant understanding. Org charts provide a way to:

  • Communicate organizational strategy
  • Establish how the enterprise is organized to meet its goals
  • Define human resources available
  • Provide the data and tools for planning
Creating org chart from HR Database process diagram

Provide a Planning and Feedback System for Managers

Managers can select specific charts published by HR or IT and use them as a baseline for planning, budgets and scenarios. Org charts are the perfect vehicle for group collaboration and conversation. Org charts provide:

  • Tools and data to create budgets
  • Interactive planning with what-if scenarios
  • Vehicle to communicate changes back to executive management, finance and human resources

Communicate Organizational Information to Employees

Both current and future charts can be communicated with employees to help them quickly understand how the organization is structured to achieve goals. This helps in managing employee relationships, building careers and succession plans. It also empowers employees through access to relevant, timely information that enhances efficiency and productivity.

Make Information Accessible and Customizable

Individual contributors, managers, HR professionals and executives all need access to customized human resources data for various reasons. However, most ERP (enterprise resource planning) systems make it difficult to access the data. For example, a line supervisor may need access to an employee’s home phone number to call when he doesn’t show up for work, but she probably would not need full ERP access or the specialized training required for finding simple information. Org chart software programs convert HR information from ERP systems into an easily understandable visual chart or org tree that can be quickly navigated to show only the relevant information.

Dynamic views can be customized to help people visualize important information for each function within an organization. For example, HR professionals might access salary or PTO benefits information. Managers might be more interested in competencies, tenure and education level. The IT team may be interested in signing authority and possession of corporate assets. Each role can access relevant information through custom views.

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